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Articles of Association as of 7. September 1992

as amended on 18.11.1999, 15.02.2002, 27.11.2009 and 27.02.2014.

 

§1 Name, Registered Office, Financial Year

1. The Association shall have the name “Deutsch-Omanische Gesellschaft” to which shall be added “e.V.” after entry in the Register of Associations.2. The registered office of the Association is Berlin.3. The Association’s financial year shall be the calendar year.


§2 Object, Functions and Aims

1. The object of the Association shall be to strengthen understanding and friendship between the people of the Federal Republic of Germany and the Sultanate of Oman and to foster cooperation in the cultural, scientific and sporting sectors.The Association shall directly and exclusively pursue non-profit-making purposes as defined in the “Tax-Privileged Purposes” Section of the General Tax Code.2. The Association’s objects as established in the present Articles shall in particular be realized by proposing, promoting or implementing the following measures:

2.1. Seminars, conferences, discussions and informational events in Germany and Oman in relation to culture and science.

2.2. The dissemination of information on cultural and scientific developments in both countries.

2.3. Reciprocal visits by scientists, technicians, members of parliament, journalists, sportsmen, artists, students and young people and also the organisation of those visits and academic support.

2.4. Exhibitions, sporting and cultural events and the organisation of technical/technological cooperation.

2.5. Twinning of German and Omani towns.

2.6. Co-operation between German colleges and universities and the Sultan Qaboos University in Oman with regard to exchanges of students and lecturers and joint research projects in the scientific, technological and ecological fields.

2.7. Initiatives for forming an Omani-German Friendship Association in Oman and cultivating close relations with that Association.

2.8. Establishing a source of documentation (library) on Oman which will be accessible to the public and the academic sector and have its headquarters in Berlin.

2.9. Setting up an information service for visitors and persons interested in the Sultanate of Oman in relation to its culture, history, etc.

3. The Association shall carry on altruistic activities; it shall have no economic objectives of its own. Funds may be employed only for the purposes established in the Articles (§ 2). The members shall receive no share of profits and, as members, no other allocations from the Association’s funds. No person shall benefit from outlay unrelated to the Association’s object or from disproportionately high remuneration.
 

§3 Membership

1. Any individual person or body corporate who/which is prepared to support the Association’s aims and work may be a member of the Association.

2. The Executive Board shall decide upon accepting the members in response to a written application.

3. Membership shall end upon voluntary withdrawal which may take place only at the end of a calendar half-year whereby the Presiding Board shall be informed in writing before the end of that period, or by expulsion which shall decided by the Presiding Board with a two-thirds majority. Objection to the expulsion may be made within one month at the next Members’ Meeting.

4. In principle, all activities carried on by members in the Association shall be honorary. The Executive Board may grant suitable remuneration for his activities.


§4 Finance

1. The Association shall be financed from contributions, donations and grants.
2. The members’ contributions shall be fixed by the Members’ Meeting upon the proposal of the Executive Board.
3. Honorary members shall be released from the obligation to pay contributions.

§5 Bodies of the Association

The bodies of the Association are:

1. The Presiding Board
2. The Executive Board
3. The Advisory Board
4. The Members’ Meeting.


§6 The Presiding Board

1. The Presiding Board shall consist of:

  • the Honorary Presidents
  • the President
  • up to four deputy presidents (Vice-Presidents)
  • the Secretary-General
  • the Treasurer
  • and the members of the Advisory Board (§8)

2. The Presiding Board shall fix the basic guidelines for the Association’s work and shall meet at least once a year. The meetings shall be convened and chaired by the President or, if he is prevented, by one of the Vice-Presidents or the Secretary-General. Resolutions shall be adopted by a simple majority of the votes cast. The chairman of the meeting shall have a casting vote in the event of equal votes.

3. If necessary, the Presiding Board may adopt rules for itself, the Executive Board and the Advisory Board to regulate matters of procedure and competence and also management details within the framework of the present Articles.

4. The Presiding Board may appoint committees for special functions or for specific fields. They shall submit their proposals to the Presiding Board after consultation, discussion and agreement.

5. The Ambassador of the Sultanate of Oman to the Federal Republic of Germany shall be an honorary president of the Association. The Presiding Board may also select as honorary presidents or honorary members persons who have made an exceptional contribution to German-Omani relations or the Deutsch-Omanische Gesellschaft.

6. The President shall be elected by the Members’ Meeting for a term of three years, as well as the Secretary-General, the Vice-Presidents and the Treasurer, but the latter only until the election or re-election of the President. Those officers may be re-elected or voted out. After the expiry of the term of office established in the present Articles, the members of the Presiding Board shall remain in office until a new election has been held in accordance with the present Articles.
 

§7 Executive Board

1. The Executive Board shall consist of the following members of the Presiding Board:

  • - the President
  • - the Vice-Presidents
  • - the Secretary-General
  • - the Treasurer

The Executive Board is a Board of Management as defined in § 26, German Civil Code. In judicial and extra-judicial matters the Association shall be represented by two members of the Executive Board, one being the President or the Secretary-General.

2. The Executive Board shall conduct the Association’s business in an honorary capacity. The President and the Secretary-General shall be responsible for carrying on the day-to-day business. Within the limits of the funds available therefore, the Executive Board may appoint staff and particularly office and auxiliary staff to assist it and for other purposes in accordance with the present Articles. The Members’ Meeting shall be informed thereof in the annual report and cash statement.

3. The Executive Board shall generally adopt its resolutions at board meetings which the President - or, if he is prevented, the Secretary-General - shall convene by letter, telex, fax or telephone, stating the agenda and allowing 14 days’ notice; the President - or the Secretary-General - shall chair the meeting.
The Board shall have a quorum if at least half of the members of the Executive Board, including the President or the General Secretary, are present. Decisions shall be taken by a majority of the votes cast; the chairman of the meeting shall have a casting vote in the event of equal voting. A resolution may be adopted after waiving the required notice or by postal vote if all the members of the Executive Board consent to that method.

4. If a member of the Executive Board resigns before the end of his term of office, the Executive Board may elect a successor for the remaining term of office of the resigning member.

5. The Members’ Meeting shall elect two auditors for a term of two years; they must not be members of the Executive Board. At least once during each financial year the auditors shall conduct a physical inspection and audit of the Association’s cash, including the books and records, and prepare a written report for the Presiding Board. The auditors shall present an audit report to the Members’ Meeting and, if the cash transactions have been duly conducted, recommend that the Executive Board’s actions be approved.


§8 Advisory Board

1. The Advisory Board shall consist of up to 12 members who shall be available both within the Association and in its relations with third parties as consultants and representatives for special fields.

2. The members of the Advisory Board shall be appointed as necessary by the Executive Board and remain in office if and for as long as they are confirmed in their office by the annual Members’ Meeting. The members of the Advisory Board shall be members of the Association’s Presiding Board.

§9 Members Meeting

1. The ordinary Members’ Meeting shall be held once a year.

2. If necessary, the Presiding Board and the Executive Board may convene extraordinary Members’ Meetings. An extraordinary Members’ Meeting must be convened when this is requested by a quarter of all the members.

3. The notice of the meeting shall be issued by the President, stating the place, time and agenda, at least three weeks before the date of the Members’ Meeting.

4. The functions of the Members’ Meeting shall include in particular:

  • approval of the Executive Board’s actions after the presentation of
    the annual report, cash statement and audit report;
  • the election of members of the Executive Board and confirmation of
    members of the Advisory Board;
  • the election of the auditors;
  • approval of the budget;
  • resolutions on amendments of the Articles.

5. The Members’ Meeting shall be chaired by the President or, if he is prevented, by one of the Vice-Presidents or the General Secretary. Minutes shall be kept of the Members’ Meetings; they shall be signed by the chairman of the meeting and the Secretary-General. Members are entitled to inspect the minutes.

6. Each member is entitled to vote and shall have one vote. The Members’ Meeting shall adopt its resolutions by a simple majority of the votes cast. The Member of the Presiding Board chairing the meeting pursuant to §9(5) shall have the casting vote in the event of equal voting. Amendments of the present Articles require a two-thirds majority of the votes cast. Each member may transfer his vote to another member by way of written proxy but one attending member may not represent more than five absent members.

7. Resolutions may be adopted by postal vote without a Members’ Meeting if no more than one third of the members object thereto within four weeks from the despatch of a written motion of the Executive Board.


§10 Winding up the Association

The resolution to wind up the Association shall require a three-quarter majority of a Members’ Meeting specially convened for that purpose.
After winding-up or upon abolition of the tax-privileged purposes, the Association’s assets shall devolve upon the Deutsche Orient-Stiftung (Deutsches Orient-Institut), Hamburg, which shall use these assets directly and exclusively for non-profit-making purposes.